Prove It Financials

Prove It Financials › Resource Center

Resource Center · free · no signup

Free resources for the people who file the vouchers

Everything here is free and open: a voucher checker that runs in your browser, 30 blank funder templates (each the funder's own form), 9 fiscal guides, and a page for each of the 26 NYC, NYS and federal funders the platform builds vouchers for.

Check a voucher before you file it

Upload a voucher you have already filled in and the checker flags the things that get vouchers returned — unallowable costs, fringe above your funder's ceiling, allocations that don't total 100%, totals that don't reconcile. It is a fixed set of rules, not AI. The file is read in your browser and never uploaded; we don't store it and we don't see it.

Open the checker How it works Why vouchers get returned

Funders

One page per funder: what the funder checks before it pays, what the platform does about it, the exports it produces, and the free templates and guides for that funder.

New York City

NYC DYCD
AI reads your payroll; the DYCD PS Template comes out filled.
Beacon, Cornerstone, COMPASS, SONYC, SYEP, Adult Literacy, Immigrant Services and other DYCD-funded programs
NYC DYCD · Workflow
DYCD voucher software & PASSPort PSA workflow
How a DYCD contract runs month to month: approved budget, payroll and shared-staff allocations, budget-to-actual review, the PSA voucher, budget modifications and closeout.
NYC ACS
Your ACS Preventive Expense Report, from the payroll file you already have.
preventive services, foster care, Family Enrichment Centers and other ACS-contracted programs
NYC DOE
Your DOE OCS General Ledger, filled from your invoices and payroll.
Community Schools (OCS), 3-K and Pre-K for All, Learning to Work and other DOE-contracted CBO programs
NYC DHS
Your DHS Monthly Expense Report, with the 10% de minimis DHS actually uses.
shelters, drop-in centers, safe havens and other DHS-contracted programs
NYC DOHMH
Four DOHMH exports — Crosswalk, Claim Details, General Ledger, PS Report — from one payroll file.
mental hygiene, substance use, HIV and other DOHMH-contracted programs
NYC HRA
Your HRA PS Template comes out in HRA's own three-pay-date layout.
HASA Scatter Site, supportive housing, employment and other HRA-contracted programs
NYC DFTA (NYC Aging)
Your DFTA PS Billing Ledger and Use of Contributions Report, from one payroll file.
older adult centers, home-delivered meals, NORCs, caregiver programs and other DFTA-contracted programs
NYC SBS
Your SBS voucher backup in SBS's own categories, with indirect capped on the reduced base.
Workforce1 centers, sector-based training and other SBS-contracted programs
NYC MOCJ
MOCJ vouchers with the documentation MOCJ actually asks for.
CMS sites, ATI programs, reentry and other MOCJ-contracted programs
NYC DOP (Probation)
DOP vouchers with fringe held between FICA and 30%.
DOP-contracted community programs
NYC DCLA
No DCLA voucher to file — a Payment Checklist, and a record to keep.
Cultural Development Fund (CDF) grantees

New York State

NYS OCFS
Your OCFS Breakdown of Expense Form, filled quarter by quarter.
child care, youth, family and other OCFS-contracted programs
NYS OMH
OMH vouchers that match the CFR Manual, not a federally negotiated rate.
Article 31 clinics, MHOTRS, residential, care coordination and other OMH-funded programs
NYS OASAS
OASAS has no Excel voucher — Prove It mirrors the DMH-2 lines for your CFRS backup.
prevention, treatment, recovery and other OASAS State Aid programs
NYSED
Your NYSED FS-25 and FS-10-F, written into the official blanks.
21st Century Community Learning Centers, Extended Learning Time, adult education and other NYSED grants
NYS DCJS
Your DCJS Fiscal Cost Report and Personnel Itemization, one calendar quarter at a time.
expenditure-based state and federal DCJS contracts — reentry, victim services, violence prevention and more
NYS OVS
OVS claims live in SFS — Prove It fills the Fringe Worksheet OVS does ask for.
VOCA Victim Assistance awards
NYS DHSES
Your DHSES NSGP claim packet, written into DHSES's own forms.
Nonprofit Security Grant Program (NSGP) awards
NYS DOL — WIOA
WIOA vouchers with participant costs on their own lines.
WIOA Title I adult, dislocated worker and youth programs and other NYS DOL-funded workforce contracts
IOLA Fund
Your IOLA Quarterly Reimbursement Voucher, on IOLA's own April–March year.
Civil Legal Services grants and other IOLA Fund awards
NYS JCLS
Your JCLS Reconciliation Report, on your contract's own quarters.
Judiciary Civil Legal Services grants from the NYS Unified Court System
Health Research, Inc.
Your HRI Monthly Expenditure Report from one payroll file.
NYSDOH programs administered by Health Research, Inc. — AIDS Institute, Center for Community Health and others
NYS AmeriCorps (ONCS)
Your AmeriCorps Quarterly Expenditure Claim, with match that escalates by program year.
NYS AmeriCorps state and national programs administered by ONCS

Federal

Federal HHS — Head Start
Your Head Start SF-425, with the expenditure lines filled from payroll and invoices.
Head Start and Early Head Start grantees and delegate agencies
HUD Continuum of Care (CoC)
HUD CoC backup by eligible activity, with the 10% project-admin test in view.
Continuum of Care Program grants under 24 CFR Part 578 — permanent supportive housing, rapid re-housing, transitional housing, HMIS
Federal DOJ — OJP
Your DOJ OJP SF-425, with OTPS in the JustGrants budget categories.
Office of Justice Programs awards built in JustGrants and reported on the SF-425

Funder templates

Blank and ready to use — either rebuilt from a real filed form with all identifying information removed, or the agency's own published blank. Browse the full library.

NYC DYCD

DYCD
DYCD PS Template
Monthly personnel schedule with title codes, allocation percentages and gross pay.

NYC ACS

ACS
ACS Preventive Expense Report
Monthly expense report for ACS preventive services contracts.

NYC DOE

DOE
DOE OCS General Ledger
Transaction ledger for Community Schools, with the DBN and Item Label columns PASSPort expects.

NYC DHS

DHS
DHS Monthly Expense Report
Monthly shelter-contract voucher covering personnel, fringe, OTPS and indirect.

NYC DOHMH

DOHMH
DOHMH Invoice Crosswalk
Maps each invoiced expense back to the budget line it was approved against.
DOHMH
DOHMH Claim Details
Line-level detail schedule supporting a DOHMH invoice total.
DOHMH
DOHMH General Ledger
Transaction-level ledger backup for DOHMH contract invoices.
DOHMH
DOHMH PS Report
Personnel schedule with DOHMH's own staff bucket mapping.

NYC HRA

HRA
HRA PS Template
Three pay-period personnel backup separating gross pay from the amount requested.
HRA
HRA Budget vs Actual Worksheet
Full fiscal-year monthly tracker with YTD variance and remaining balance.

NYC DFTA (NYC Aging)

DFTA
DFTA PS Billing Ledger
Personnel billing ledger for senior centers, meals and case management contracts.
DFTA
DFTA Contributions Report
Participant contributions schedule filed alongside DFTA vouchers.

NYS OCFS

OCFS
OCFS Budget & Expenditure (BOE) Form
Budget and Expenditure form reporting against OCFS's own category set.

NYSED

NYSED
NYSED FS-25 Request for Funds
Interim request for funds on a NYSED grant — expenditures to date plus, where allowed, next month's anticipated spend.
NYSED
NYSED FS-10-F Final Expenditure Report
Final expenditure report with one itemization sheet per budget code and a Final Expenditure Summary.
NYSED
NYSED FS-10 Proposed Budget
Proposed budget by budget code — the form every FS-25 and FS-10-F is measured against.
NYSED
NYSED FS-10-A Budget Amendment
Budget amendment for the changes that need prior NYSED approval.

NYS DCJS

DCJS
DCJS Fiscal Cost Report (DCJS-54)
Quarterly voucher summary by Attachment B category — approved budget, prior, current and cumulative expenditures.
DCJS
DCJS Personnel Salary Itemization (DCJS-3256)
Per-employee personnel back-up: Method A (salary × percent of time) or Method B (hourly rate × hours).

NYS OVS

OVS
OVS Fringe & Prorating Budget Worksheets
The 2026 VOCA Victim Assistance budget worksheets — fringe by benefit or at an approved flat rate, plus prorating for shared costs.

NYS DHSES

DHSES
DHSES Fiscal Cost Report (NSGP)
Quarterly claim summary for a Nonprofit Security Grant — approved budget, prior, this-period and cumulative expenditures by category.
DHSES
DHSES State Aid Voucher (AC 1171)
The AC 1171 that fronts every DHSES claim — payee, SFS number, contract number and the amount from the Fiscal Cost Report.
DHSES
DHSES Personnel Itemization (NSGP)
Per-employee personnel back-up for a DHSES claim: Method A (salary × percent of time) or Method B (hourly rate × hours).
DHSES
DHSES Fringe Benefits Itemization (NSGP)
Fringe on the salary charged to a DHSES grant — rate per the Appendix B budget, one line per employee.

IOLA Fund

IOLA
IOLA Quarterly Reimbursement Voucher
Quarterly reimbursement voucher on IOLA's April–March fiscal year.

NYS JCLS

JCLS
JCLS Reconciliation Report
Quarterly reconciliation across the six rolled-up UCS budget categories.

Health Research, Inc.

HRI
HRI Monthly Expenditure Report
Monthly report with Prior Periods, Current Period, To-Date and Balance columns.

NYS AmeriCorps (ONCS)

AmeriCorps
ONCS Quarterly Expenditure Claim
Quarterly claim tracking federal funds and grantee match side by side, with personnel and member back-up.

Federal HHS — Head Start

Head Start
SF-425 Federal Financial Report
The standard federal financial report for Head Start and other HHS awards.

Federal DOJ — OJP

DOJ OJP
SF-425 Federal Financial Report (DOJ OJP)
The quarterly Federal Financial Report every OJP award files — the same government-wide SF-425 used for HHS.

Fiscal guides

Guide
Why vouchers get returned
The six checks behind most returned vouchers, and what each one looks like in a real file.
NYC SBS · fiscal guide
NYC SBS Fiscal Requirements
NYC SBS budget and invoicing requirements for nonprofit Workforce1 providers — indirect cost cap, allowable categories, audit thresholds.
NYC MOCJ · fiscal guide
NYC MOCJ Fiscal Requirements
NYC MOCJ budget and invoicing requirements for nonprofit providers — fringe threshold, allowable categories, POCR rules and documentation standards.
NYC DOP · fiscal guide
NYC DOP Fiscal Requirements
NYC Department of Probation budget and invoicing requirements for nonprofit providers — the 30% fringe ceiling, allowable categories, and equipment ownership rules.
NYS OMH · fiscal guide
NYS OMH Fiscal Requirements
NYS OMH fiscal requirements for nonprofit providers — CFR reporting, Ratio Value administration allocation, licensing and HIPAA obligations.
NYS DOL — WIOA · fiscal guide
WIOA Fiscal Requirements (NYS DOL)
NYS DOL WIOA fiscal requirements for nonprofit subrecipients — indirect cost options, participant incentives, and 2 CFR 200 closeout rules.
NYS OASAS · fiscal guide
NYS OASAS Fiscal Requirements
NYS OASAS State Aid fiscal requirements for nonprofit providers — CFRS budgets and claims, DMH-2 expense lines, due dates, advances and the six-year records rule.
NYS DHSES · fiscal guide
NSGP Fiscal Requirements (NYS DHSES)
NYS DHSES Nonprofit Security Grant Program fiscal requirements — Authorized Equipment List items, the 5% Management and Administration cap, EHP review, 2 CFR 200 and the Single Audit threshold.
NYC DCLA · fiscal guide
DCLA Cultural Development Fund Requirements
NYC DCLA Cultural Development Fund FY2026 funding requirements — the Payment Checklist, tiers by award size (Doing Business form, PIP/EFT, insurance), Charities Bureau registration and the final report.
HUD CoC · fiscal guide
HUD Continuum of Care Fiscal Requirements
HUD Continuum of Care Program fiscal rules under 24 CFR 578 — eligible cost categories, the 10% project administrative cap, 25% match, drawdown timing, records and the APR.
How it works
How we know the numbers are right
Where the forms come from, where your data lives, and what happens when a funder changes a form.
Index
All guides
Every guide on the site, in one list.
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