Resource Center › Funders › NYS DOL — WIOA
NYS DOL — WIOA · New York State · WIOA Title I adult, dislocated worker and youth programs and other NYS DOL-funded workforce contracts
WIOA vouchers with participant costs on their own lines.
WIOA is the funder where the wrong word gets a line questioned — incentive payments, not bonuses, milestone-based and under the local board's caps. Prove It builds the voucher Excel from AI-read payroll and coded invoices in WIOA's own categories — supportive services, stipends, outreach, curriculum — with indirect on your NYSDOL-approved rate, the de minimis or an approved cost allocation plan (2 CFR 200.332(b)(4); NYS DOL TA #25-02). You review every line before anything posts.
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What WIOA checks before it pays
Incentives, not bonuses
WIOA allows milestone-based participant incentive payments within the local board’s caps; “bonus” wording gets a line questioned.
Closeout is 90 days after the period of performance
2 CFR 200.344(b) — the subrecipient deadline, not the 120 days the prime gets.
- Incentive payments to WIOA participants are allowable — but they are incentives, not bonuses, and are milestone-based and subject to local workforce board caps
- Subrecipient closeout is due 90 days after the period of performance ends (2 CFR 200.344(b))
- An organization may hold both a NYS DOL WIOA contract and a separate NYC SBS contract; the two have different fiscal rules
What Prove It does about it
Imports payroll from ADP, Paychex, Gusto, Paylocity, TriNet, QuickBooks and anything else that exports a file. Common layouts are read instantly; anything else, Claude AI finds the names, gross pay and pay date. You confirm every name before anything posts.
- Download voucher Excel (voucher number) — Four sheets — Voucher Summary, PSA (monthly), OTPS detail and Certification — laid out by this funder's own categories, from your approved payroll and coded invoices.
Coded invoices flow into the OTPS detail: the month's expenses are auto-included in this voucher, you uncheck an item to hold it for a later voucher, and earlier-dated invoices count as prior claims automatically. Categories follow WIOA's own list — Training / Curriculum Development, Program Consultants, Supplies — Program, Travel — Staff, Participant Supportive Services, Outreach / Recruitment, Equipment, Printing, Staff Training, Participant Stipends — WIOA Allowable.
The free voucher checker is a fixed set of rules, not AI: costs WIOA's manual lists as unallowable, fringe above the 35% review threshold the app uses for WIOA, allocations that don't total 100%, totals that don't reconcile, blank contract, provider or period identifiers — plus WIOA's own recurring errors: Incentives, not bonuses; Closeout is 90 days after the period of performance. The file is read in your browser and never uploaded. Check a WIOA voucher.
Ask a CFO answers "can I charge this?" from WIOA's current fiscal manual, with the source and date cited. AI guidance grounded in your live platform data, 2 CFR 200, and live lookups of current funder manuals — not legal, tax, or audit advice. Confirm consequential decisions with your funder or auditor.
Every voucher Excel carries four sheets — Voucher Summary, PSA (monthly), OTPS detail and Certification — so the backup travels with the claim, and the Print / PDF view gives you the same voucher for a signature.
WIOA at a glance
Free WIOA resources
Your next WIOA voucher, built in Prove It — with us on the call
We're taking 10 New York nonprofits into a founding pilot. You get the full platform for 60 days at no charge, and we set it up with you: in one 30-minute working session we load your contracts, your staff and your last payroll file, then rebuild your most recent WIOA voucher in WIOA's own format. If it doesn't match what you filed — or catch something you missed — you've spent half an hour and owe nothing.
WIOA questions
Incentives or bonuses?
Incentives. WIOA allows milestone-based incentive payments to participants, subject to local LWDB caps — "bonus" is the word that gets the line questioned. The app's WIOA OTPS list has a "Participant Stipends — WIOA Allowable" line for exactly this.
Is there a WIOA-specific form export?
No — local boards and NYS DOL each issue their own claim formats. WIOA vouchers come out as the four-sheet voucher Excel in WIOA's categories; send us a form your board has issued you and we build it the same way as the others.
How long after the period of performance do I have to close out?
90 days for a subrecipient (2 CFR 200.344(b)) — the checker's WIOA advisory repeats it, and the voucher's budget-vs-actual columns show what's left to claim.
Does Prove It submit my WIOA voucher for me?
No. Prove It builds the voucher and the backup from your live numbers; a person on your team reviews every line and submits it the way you do today. Nothing is filed automatically, and nothing guarantees acceptance — what you get is the funder's own format, filled from the same payroll and invoices you already have, with the recurring errors flagged before you send it.
Other funders
New York City
New York State
Federal
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