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NYC DYCD · New York City · Beacon, Cornerstone, COMPASS, SONYC, SYEP, Adult Literacy, Immigrant Services and other DYCD-funded programs
AI reads your payroll. Your DYCD PS Template comes out already filled.
One payroll export in — ADP, Paychex, Gusto, QuickBooks or anything that produces a file — and the DYCD PS Template comes out the way PASSPort expects it: titles from DYCD's own list, each person's allocation across contracts totaling 100%, fringe held to the ceiling, indirect on the NYC HHS Cost Manual basis. You review every line before anything posts.
10 founding-pilot seats for NYC nonprofits · No card · We set it up with you on a 30-minute call
What DYCD checks before it pays
Title codes must match DYCD’s own list
A staff title that isn’t on DYCD’s published title-code list is one of the most common reasons a PS schedule is returned.
Allocation across contracts must total 100%
Splitting one person 60/60 across two contracts is the second most common rejection.
- Subcontractor over $20,001 requires DYCD PACE approval (consultants have no dollar threshold, just a signed agreement)
- Equipment at or above $5,000 per unit must be capitalized; all equipment must be listed regardless of price
- Competitive bids required above $25,001, or above $15,001 if federally funded
- Minimum wage $17/hr as of January 1, 2026
- Petty cash limited to $250 per expense, $1,500 maximum on hand
What Prove It does about it
Imports payroll from ADP, Paychex, Gusto, Paylocity, TriNet, QuickBooks and anything else that exports a file. Common layouts are read instantly; anything else, Claude AI finds the names, gross pay and pay date. You confirm every name before anything posts.
- Download DYCD PS Template (Salaried/Hourly/Seasonal) — DYCD's own PS Template — the salaried, hourly and seasonal sections filled from your approved payroll, with each person's title code and allocation.
- Download voucher Excel (voucher number) — Four sheets — Voucher Summary, PSA (monthly), OTPS detail and Certification — laid out by this funder's own categories, from your approved payroll and coded invoices.
PASSPort title code mapping
DYCD's PS Template only accepts titles from its own official list. Match each role you've used in Budget Builder to the closest title code once — it's remembered for every future voucher. When several roles have a close match, one "Use all suggestions" button accepts them together; the dropdowns stay for corrections.
DYCD ID #
Entered once on the same card and carried onto every PS Template.
Coded invoices flow into the OTPS detail: the month's expenses are auto-included in this voucher, you uncheck an item to hold it for a later voucher, and earlier-dated invoices count as prior claims automatically. Categories follow DYCD's own list — Fees — Audit, Fees — Financial Services, Fees — Professional Fee (Other), Fees — Professional Development, Program Consultants, Management Consultants, Food — Participants Only, Supplies — Office, Supplies — Program, Supplies — Janitorial, Travel — Staff, Travel — Participant, Software Purchase & Licensing, Equipment Purchase, Storage Rental, Software Maintenance, Equipment Repair & Maintenance, Program Admission Fees, Program Participant Activity Cost, Postage & Delivery, Membership & Dues, Recruitment, Printing / Copying / Artwork, Staff Meeting / Training, Permits & Fees.
The free voucher checker is a fixed set of rules, not AI: costs DYCD's manual lists as unallowable, fringe above the 35% ceiling the app enforces for DYCD, allocations that don't total 100%, totals that don't reconcile, blank contract, provider or period identifiers — plus DYCD's own recurring errors: Title codes must match DYCD’s own list; Allocation across contracts must total 100%. The file is read in your browser and never uploaded. Check a DYCD voucher.
Ask a CFO answers "can I charge this?" from DYCD's current fiscal manual, with the source and date cited. AI guidance grounded in your live platform data, 2 CFR 200, and live lookups of current funder manuals — not legal, tax, or audit advice. Confirm consequential decisions with your funder or auditor.
Every voucher Excel carries four sheets — Voucher Summary, PSA (monthly), OTPS detail and Certification — so the backup travels with the claim, and the Print / PDF view gives you the same voucher for a signature.
DYCD at a glance
Free DYCD resources
Your next DYCD voucher, built in Prove It — with us on the call
We're taking 10 New York nonprofits into a founding pilot. You get the full platform for 60 days at no charge, and we set it up with you: in one 30-minute working session we load your contracts, your staff and your last payroll file, then rebuild your most recent DYCD voucher in DYCD's own format. If it doesn't match what you filed — or catch something you missed — you've spent half an hour and owe nothing.
DYCD questions
Does Prove It file the voucher in PASSPort for me?
No. Prove It builds the DYCD PS Template and the voucher backup from your live numbers; you review every line and upload it in PASSPort yourself, the way you do today. Nothing is filed automatically.
Which payroll providers does it read?
ADP, Paychex, Gusto, Paylocity, TriNet, QuickBooks and anything else that exports a file. Common layouts are read instantly; anything else, Claude AI finds the names, gross pay and pay date. You confirm every name before anything posts.
What if a title I use isn't on DYCD's list?
That's the single most common reason a PS schedule is returned, so the app won't let it through: the PASSPort title code mapping card asks you to match each of your roles to the closest code on DYCD's official list, once, and remembers it for every future voucher.
What happens if someone is 60% on one DYCD contract and 60% on another?
The allocation has to total 100% per person — the 60/60 split is the second most common rejection. The free checker flags a percentage column that doesn't come to 100%, and Budget Builder allocates each person across contracts by percentage so the PS Template inherits a total that adds up.
Is the voucher checker AI?
No — it is a fixed set of rules: DYCD's unallowable costs, fringe above the 35% ceiling the app enforces for DYCD, allocations that don't total 100%, totals that don't reconcile, blank identifiers, and DYCD's own recurring errors. The file is read in your browser and never uploaded.
What does it cost after the pilot?
Plans are priced on the total government and grant funding you manage — Solo $150/mo up to $750K, Core $275/mo to $2.5M, Growth $495/mo to $6M, Scale $850/mo to $12M, Enterprise $1,750/mo above that. No card during the 60-day pilot; at day 60 you pick a plan or export everything and walk away.
Does Prove It submit my DYCD voucher for me?
No. Prove It builds the voucher and the backup from your live numbers; a person on your team reviews every line and submits it the way you do today. Nothing is filed automatically, and nothing guarantees acceptance — what you get is the funder's own format, filled from the same payroll and invoices you already have, with the recurring errors flagged before you send it.
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