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NYS OMH · New York State · Article 31 clinics, MHOTRS, residential, care coordination and other OMH-funded programs
OMH vouchers that match the CFR Manual, not a federally negotiated rate.
OMH allocates agency administration by the CFR Manual's ratio-value methodology (§15.0), not a negotiated percentage, and late CFR filings can hold up Medicaid payments. Prove It builds the voucher Excel from AI-read payroll and coded invoices in OMH's own categories — clinical consultation, CEU-eligible training, therapeutic supplies — with that administration basis shown on the indirect line. You review every line before anything posts.
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What OMH checks before it pays
Agency administration is allocated by Ratio Value, not a negotiated rate
CFR Manual §15.0 — the OMH-approved allocation methodology, not a federally negotiated indirect rate.
A late CFR can hold Medicaid payments
Outstanding Consolidated Fiscal Report filings can trigger Medicaid payment withholding.
- HIPAA is mandatory for programs handling protected health information
- Licensed under NY Mental Hygiene Law Article 31; outpatient clinics fall under Part 599/MHOTRS
- Late or outstanding CFR filings can trigger Medicaid payment withholding — the enforcement mechanism that makes CFR timeliness matter more than most reporting deadlines
What Prove It does about it
Imports payroll from ADP, Paychex, Gusto, Paylocity, TriNet, QuickBooks and anything else that exports a file. Common layouts are read instantly; anything else, Claude AI finds the names, gross pay and pay date. You confirm every name before anything posts.
- Download voucher Excel (voucher number) — Four sheets — Voucher Summary, PSA (monthly), OTPS detail and Certification — laid out by this funder's own categories, from your approved payroll and coded invoices.
Coded invoices flow into the OTPS detail: the month's expenses are auto-included in this voucher, you uncheck an item to hold it for a later voucher, and earlier-dated invoices count as prior claims automatically. Categories follow OMH's own list — Clinical Consultation, Clinical Training — CEU Eligible, Program Consultants, Supplies — Clinical / Therapeutic, Supplies — Program, Travel — Staff, Transportation — Clients, Equipment, Training, Licenses.
The free voucher checker is a fixed set of rules, not AI: costs OMH's manual lists as unallowable, fringe above the 35% review threshold the app uses for OMH, allocations that don't total 100%, totals that don't reconcile, blank contract, provider or period identifiers — plus OMH's own recurring errors: Agency administration is allocated by Ratio Value, not a negotiated rate; A late CFR can hold Medicaid payments. The file is read in your browser and never uploaded. Check a OMH voucher.
Ask a CFO answers "can I charge this?" from OMH's current fiscal manual, with the source and date cited. AI guidance grounded in your live platform data, 2 CFR 200, and live lookups of current funder manuals — not legal, tax, or audit advice. Confirm consequential decisions with your funder or auditor.
Every voucher Excel carries four sheets — Voucher Summary, PSA (monthly), OTPS detail and Certification — so the backup travels with the claim, and the Print / PDF view gives you the same voucher for a signature.
OMH at a glance
Free OMH resources
Your next OMH voucher, built in Prove It — with us on the call
We're taking 10 New York nonprofits into a founding pilot. You get the full platform for 60 days at no charge, and we set it up with you: in one 30-minute working session we load your contracts, your staff and your last payroll file, then rebuild your most recent OMH voucher in OMH's own format. If it doesn't match what you filed — or catch something you missed — you've spent half an hour and owe nothing.
OMH questions
Why doesn't the app apply a percentage indirect rate for OMH?
Because OMH doesn't: agency administration is allocated by the CFR Manual's ratio-value methodology (§15.0), not a federally negotiated rate. The voucher's indirect line states that basis and leaves the percentage to your CFR.
Is there an OMH-specific form export?
No — the CFR itself is filed through the state's CFRS software. OMH vouchers here come out as the four-sheet voucher Excel in OMH's categories, which is the backup behind the numbers you report.
Which costs does the checker flag as unallowable for OMH?
Non-clinical services, and the general 2 CFR 200 unallowables. The checker's OMH advisory also reminds you that a late CFR can hold Medicaid payments; the app's OMH notes add that HIPAA applies to PHI-handling programs.
Does Prove It submit my OMH voucher for me?
No. Prove It builds the voucher and the backup from your live numbers; a person on your team reviews every line and submits it the way you do today. Nothing is filed automatically, and nothing guarantees acceptance — what you get is the funder's own format, filled from the same payroll and invoices you already have, with the recurring errors flagged before you send it.
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