NYC DOP · New York City

NYC DOP Fiscal Requirements

DOP funds reentry, alternatives-to-incarceration, and youth and adult probation-adjacent programs. All budgets, modifications and invoices are managed in PASSPort — there is no separate voucher file.

No voucher template — invoicing runs in PASSPort

Check a voucher you've already built

Free · no signup · nothing leaves your browser

Run the voucher checker

Upload a completed budget or voucher and we'll flag unallowable costs, fringe above the ceiling, allocations that don't total 100%, and totals that don't reconcile — against NYC DOP's own rules.

Who this applies to

Nonprofits running reentry programs, alternatives to incarceration, and probation-adjacent youth and adult services.

Key requirements

Funder

NYC Department of Probation

Jurisdiction

New York City

Fringe

At least the FICA employer-contribution rate, and no more than 30% of salaries — one of the few funders with a real published ceiling

Indirect cost basis

Defers to the shared NYC HHS Cost Policies & Procedures (Cost Manual), which takes precedence over DOP's own Fiscal Manual wherever the two conflict — 15% de minimis default if no rate is on file (DOP Fiscal Manual, revised June 2025)

Allowable OTPS categories

The categories NYC DOP recognizes on a budget. Wording outside this list is a routine cause of returned submissions.

Office Supplies
Staff Transportation
Staff Training
Client Transportation
Client Supplies and Activities
Equipment

Rules worth knowing

The 30% fringe ceiling is stated verbatim in DOP's own Fiscal Manual — not a placeholder range
Where DOP's Fiscal Manual conflicts with the shared NYC HHS Cost Manual, the Cost Manual wins
Equipment purchased with DOP funds remains "Property of NYC" and must be tracked and disposed of per DOP's inventory rules at contract end

NYC DOP (Probation) — fiscal rules, voucher exports and setup: what the platform does with these rules, from budget entry to the monthly voucher.
Free voucher checker: upload a completed voucher and it flags unallowable costs, fringe above the ceiling, allocations that don't total 100% and totals that don't reconcile before you file. No signup; the file never leaves your browser.
Why vouchers get returned: the six checks behind most returned vouchers, and what each one looks like in a real file.

One budget, every funder

Prove It Financials tracks NYC DOP contracts alongside every other funder you hold — allocation, fringe and indirect validated against each one's own rules as you enter them, with monthly vouchers generated in each funder's own format.

See how it works