The Detailed Itemization form for the Personnel category of a DCJS voucher — each employee's job title, name and payroll period dates within the report period, claimed either by Method A (actual salary times the percentage of time allotted to the grant) or Method B (hourly rate times hours), with the form's own formulas computing each line and the total.
The agency's own published blank, downloaded from the agency and untouched apart from clearing the file's author metadata. Columns, categories, formulas and protection are exactly as issued — check the agency's site for a newer release before you file.
Who files this
The same DCJS grantees that file the Fiscal Cost Report — one of these for the Personnel category of every voucher that claims salary.
Key requirements
Funder
New York State Division of Criminal Justice Services
Jurisdiction
New York State
Fringe range
8.25%–35% typical; confirm against the Attachment B budget in your executed contract
Indirect cost basis
Whatever indirect basis your executed contract's approved budget (Attachment B / Attachment B1) allows — DCJS's July 2026 voucher instructions publish no rate and no de minimis default, and the Fiscal Cost Report has no indirect line of its own, so an approved indirect amount can only be claimed inside the Attachment B category it was budgeted under
What gets this form kicked back
Payroll period dates must fall inside the report period and the contract period.
Do not add rows — the cells and formulas are protected. If there are more employees than lines, use a second form rather than editing this one; DCJS also suggests downloading fresh forms from its website each time you voucher.
Pick one method per line: the form's own formula computes Method A whenever a salary and a percentage are entered and blanks out Method B for that line, so filling both sets of columns does not add them together.
Allowable OTPS categories
The categories NYS DCJS recognizes on a budget or voucher. Using wording outside this list is a routine cause of returned submissions.
Contractual/Consultants
Equipment
Operating Expenses/Supplies
Travel
Space/Property & Utilities/Rent
Alterations
All Other
Unallowable costs
Costs NYS DCJS will not reimburse under this contract.
Anything not in the executed contract's approved budget (Attachment B / Attachment B1)
Expenses not yet paid, or already claimed on any other grant
Costs without a documented, reasonable allocation basis to this project
Rules worth knowing before you file
Expenditure-based DCJS contracts voucher on a fixed packet: the SFS Claim for Payment (AC 3253-S), the Fiscal Cost Report (DCJS-54) and a Detailed Itemization form for every Attachment B category with expenses (Instructions for Completing Expenditure-Based Voucher Forms, updated July 2026)
Compile the whole voucher into a single PDF and email it to the DCJS Voucher Submittal Mailbox with the contract number and report period in the subject line — one email per contract; several contracts in one email could delay processing
DCJS suggests downloading fresh forms from its website each time you voucher, and says not to add rows to any Detailed Itemization form (protected cells and formulas) — use an additional form instead
Claim for Payment: vendor name and address as on the executed contract, the SFS Vendor ID, Invoice Number = contract number plus report period (e.g. C123456 1-3/25), Purchase Order = the contract number, which begins with a C or a T
The DCJS Number applies only to Grants Management System (GMS) contracts — Statewide Financial System (SFS) contracts do not have one; certification is by the Signatory or the Fiscal Officer, and both signatures are not required
Contractual/Consultants lines carry the check number or payment method, rate, dates of service, payee exactly as on the check, and an MWBE vendor type that must be verified against Empire State Development certification before choosing MBE or WBE
Reported expenses must have been incurred and paid, must not have been claimed on any other grant, and must have a reasonable documented basis for allocation to this project kept on file for audit
Free voucher checker: upload a completed copy of this form and it flags unallowable costs, fringe above the ceiling, allocations that don't total 100% and totals that don't reconcile before you file. No signup; the file never leaves your browser.
Why vouchers get returned: the six checks behind most returned vouchers, and what each one looks like in a real file.
Stop filling this in by hand
Prove It Financials generates this exact form every month, populated from your own budget, payroll and invoices — with allocation percentages, fringe, and indirect already calculated and validated against NYS DCJS's own rules.