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NYC DOP (Probation) · New York City · DOP-contracted community programs
DOP's manual sets a floor and a ceiling on fringe — at least the FICA employer rate, no more than 30% of salaries — and equipment bought on the contract stays Property of NYC. Prove It builds the voucher Excel from AI-read payroll and coded invoices with the 30% ceiling enforced and indirect on the shared NYC HHS Cost Manual basis (15% de minimis default, DOP Fiscal Manual revised June 2025). You review every line before anything posts.
10 founding-pilot seats for NYC nonprofits · No card · We set it up with you on a 30-minute call
A published floor and ceiling in DOP’s own Fiscal Manual (revised June 2025); the shared NYC HHS Cost Manual governs wherever the two conflict.
Anything bought with DOP funds is tracked and disposed of under DOP’s inventory rules at contract end.
Imports payroll from ADP, Paychex, Gusto, Paylocity, TriNet, QuickBooks and anything else that exports a file. Common layouts are read instantly; anything else, Claude AI finds the names, gross pay and pay date. You confirm every name before anything posts.
Coded invoices flow into the OTPS detail: the month's expenses are auto-included in this voucher, you uncheck an item to hold it for a later voucher, and earlier-dated invoices count as prior claims automatically. Categories follow DOP's own list — Office Supplies, Staff Transportation, Staff Training, Client Transportation, Client Supplies and Activities, Equipment.
The free voucher checker is a fixed set of rules, not AI: costs DOP's manual lists as unallowable, fringe above the 30% ceiling the app enforces for DOP, allocations that don't total 100%, totals that don't reconcile, blank contract, provider or period identifiers — plus DOP's own recurring errors: Fringe must sit between the FICA rate and 30% of salaries; Equipment stays Property of NYC. The file is read in your browser and never uploaded. Check a DOP voucher.
Ask a CFO answers "can I charge this?" from DOP's current fiscal manual, with the source and date cited. AI guidance grounded in your live platform data, 2 CFR 200, and live lookups of current funder manuals — not legal, tax, or audit advice. Confirm consequential decisions with your funder or auditor.
Every voucher Excel carries four sheets — Voucher Summary, PSA (monthly), OTPS detail and Certification — so the backup travels with the claim, and the Print / PDF view gives you the same voucher for a signature.
We're taking 10 New York nonprofits into a founding pilot. You get the full platform for 60 days at no charge, and we set it up with you: in one 30-minute working session we load your contracts, your staff and your last payroll file, then rebuild your most recent DOP voucher in DOP's own format. If it doesn't match what you filed — or catch something you missed — you've spent half an hour and owe nothing.
Because the DOP Fiscal Manual says so: fringe must sit between the FICA employer-contribution rate and 30% of salaries. The app enforces 30% for DOP in Budget Builder and the checker.
The City. Equipment stays Property of NYC, which is why the checker's DOP advisory flags equipment lines for the inventory record.
No — DOP vouchers come out as the four-sheet voucher Excel in DOP's own categories. Send us a form DOP has issued you and we build it the same way as the others.
No. Prove It builds the voucher and the backup from your live numbers; a person on your team reviews every line and submits it the way you do today. Nothing is filed automatically, and nothing guarantees acceptance — what you get is the funder's own format, filled from the same payroll and invoices you already have, with the recurring errors flagged before you send it.
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