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NYS JCLS · New York State · Judiciary Civil Legal Services grants from the NYS Unified Court System
Your JCLS Reconciliation Report, on your contract's own quarters.
JCLS is a Unified Court System program, reporting quarterly on the contract's own 12-month cycle, and indirect above 15% of direct costs needs UCS approval. Prove It fills the Reconciliation Report from AI-read payroll and coded invoices in the workbook's pristine 50-slot layout — the shape is verified before every write, because real filed copies had rows deleted — with your Vendor ID, contract number and remit-to address on every report. You review every line before anything posts.
10 founding-pilot seats for NYC nonprofits · No card · We set it up with you on a 30-minute call
What JCLS checks before it pays
Indirect above 15% of direct costs requires UCS approval
Stated on the UCS Budget File template itself.
Reports are due within 30 days of quarter end
A tighter turnaround than most city contracts allow.
- JCLS is a NYS Unified Court System grant program overseen by the Office for Justice Initiatives — a state court-system program, not a NYC agency, despite funding NYC-based civil legal aid providers
- Grantees must comply with the UCS Financial Planning and Control Manual, Part IX, Chapter 2.000
- Reporting is quarterly, due within 30 days of each quarter's end
- "Miscellaneous Expenses" and "Services" are aggregates of roughly 14 and 9 finer sub-categories on the annual budget-planning tab; the recurring Reconciliation Report tracks them at the rolled-up level
What Prove It does about it
Imports payroll from ADP, Paychex, Gusto, Paylocity, TriNet, QuickBooks and anything else that exports a file. Common layouts are read instantly; anything else, Claude AI finds the names, gross pay and pay date. You confirm every name before anything posts.
- Download JCLS Reconciliation Report — The UCS reconciliation workbook — employee slots, category totals and the quarter computed from your contract's own start date, written into the undeleted 50-slot layout.
- Download voucher Excel (voucher number) — Four sheets — Voucher Summary, PSA (monthly), OTPS detail and Certification — laid out by this funder's own categories, from your approved payroll and coded invoices.
JCLS identifiers
Vendor ID #, Contract # and Remit-To Address — typed once.
Coded invoices flow into the OTPS detail: the month's expenses are auto-included in this voucher, you uncheck an item to hold it for a later voucher, and earlier-dated invoices count as prior claims automatically. Categories follow JCLS's own list — Equipment, Furniture & Other Fixed Assets, Occupancy Costs, Travel, Supplies, Miscellaneous Expenses, Services.
The free voucher checker is a fixed set of rules, not AI: costs JCLS's manual lists as unallowable, fringe above the 35% review threshold the app uses for JCLS, allocations that don't total 100%, totals that don't reconcile, blank contract, provider or period identifiers — plus JCLS's own recurring errors: Indirect above 15% of direct costs requires UCS approval; Reports are due within 30 days of quarter end. The file is read in your browser and never uploaded. Check a JCLS voucher.
Ask a CFO answers "can I charge this?" from JCLS's current fiscal manual, with the source and date cited. AI guidance grounded in your live platform data, 2 CFR 200, and live lookups of current funder manuals — not legal, tax, or audit advice. Confirm consequential decisions with your funder or auditor.
Every voucher Excel carries four sheets — Voucher Summary, PSA (monthly), OTPS detail and Certification — so the backup travels with the claim, and the Print / PDF view gives you the same voucher for a signature.
JCLS at a glance
Free JCLS resources
Your next JCLS voucher, built in Prove It — with us on the call
We're taking 10 New York nonprofits into a founding pilot. You get the full platform for 60 days at no charge, and we set it up with you: in one 30-minute working session we load your contracts, your staff and your last payroll file, then rebuild your most recent JCLS voucher in JCLS's own format. If it doesn't match what you filed — or catch something you missed — you've spent half an hour and owe nothing.
JCLS questions
Why does the app care about the workbook's row layout?
Two real snapshots of one organization's filed workbook, months apart, had their summary rows land on different row numbers because an unused employee slot had been deleted. The export uses the pristine 50-slot layout and checks the shape before every write so a total never lands on the wrong row.
What counts as a JCLS quarter?
Quarters run off your contract's own start date, not a fixed calendar — a 12-month contract cycle of any kind works. Reporting is quarterly, within 30 days of quarter end, per UCS practice.
What's the indirect rule?
Quoted from JCLS's own UCS Budget File template: "If budgeting indirect costs in excess of 15% of direct costs, the rate must be approved by UCS." Below that, your CPA-verified or negotiated rate on file applies.
Does Prove It submit my JCLS voucher for me?
No. Prove It builds the voucher and the backup from your live numbers; a person on your team reviews every line and submits it the way you do today. Nothing is filed automatically, and nothing guarantees acceptance — what you get is the funder's own format, filled from the same payroll and invoices you already have, with the recurring errors flagged before you send it.
Other funders
New York City
New York State
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