Free resource · Guides
Plain-language notes on the rules that get NYC and NYS funder vouchers returned, written for the finance director or fiscal manager who re-keys the same payroll into each funder's format every month. No signup.
The voucher checker
Funders with no voucher file to download
These funders have no separate voucher workbook; budgets and claims are submitted inside PASSPort, through the CFRS software, in a grants portal or through the funder's own federal systems. Each guide covers allowable categories, indirect basis, fringe limits and the rules that get budgets returned.
NYC SBS
SBS Fiscal Requirements
Workforce1 providers — the 10% indirect cap and its six excluded categories.
NYC MOCJ
MOCJ Fiscal Requirements
Crisis Management System and ATI programs — POCR rules and documentation standards.
NYC DOP
DOP Fiscal Requirements
Reentry and probation-adjacent programs — the published 30% fringe ceiling.
NYS OMH
NYS OMH Fiscal Requirements
Article 31 licensed programs — CFR reporting and Ratio Value allocation.
NYS DOL
WIOA Fiscal Requirements
WIOA subrecipients — incentives vs bonuses, and 2 CFR 200 closeout.
NYS OASAS
NYS OASAS Fiscal Requirements
State Aid budgets and claims through the CFRS software — DMH-2 lines, due dates, advances and modifications.
NYS DHSES
NSGP Fiscal Requirements
Nonprofit Security Grant Program — the 5% M&A cap on actual costs, AEL-only equipment, and what NSGP will not pay for.
NYC DCLA
DCLA Cultural Development Fund Requirements
The Payment Checklist tiers by award size, Member Item lobbying certification and the final-report deadline.
HUD CoC
HUD Continuum of Care Fiscal Requirements
24 CFR 578 — the 10% project-admin cap including indirect, the 25% match and the 45-day draw rule.
The funder template library has blank voucher and expense report templates for DYCD, ACS, DOE, DHS, DOHMH, DFTA, HRA, OCFS, IOLA, JCLS, HRI, ONCS and HHS — each rebuilt from a real filed form with the structure kept exact — plus the official NYSED FS-10, FS-10-A, FS-25 and FS-10-F forms, the DCJS voucher packet, the DHSES NSGP claim packet, the OVS budget worksheets and the DOJ SF-425 exactly as the agencies publish them.
Upload one you have already completed and we will flag unallowable costs, fringe above your funder's ceiling, allocations that do not total 100%, and totals that do not reconcile. Free, no signup, and the file never leaves your browser. What the checker covers, and what it cannot see.
Prove It Financials reads your payroll export, matches names to your roster, and builds each funder's voucher in that funder's own format, with a person reviewing every line before it posts. Plans from $150/mo.
See how it works