Template library › NYC DOE
NYC DOE · New York City
The transaction-level general ledger DOE Office of Community Schools programs upload to PASSPort. Columns are DBN, Transaction Date, Vendor Name, Category, Item Label, Actual number of students/staff/parents, Expense Description, and Invoice Amount.
Free download · no signup
DOE OCS General Ledger
Excel workbook · 7 KB · blank & scrubbed
Download the templateRebuilt from a real filed form with every client name, amount, and identifying detail removed. Columns, categories, and formulas are preserved exactly as the funder issues them.
Community Schools providers and other DOE OCS-funded programs that submit a ledger rather than a summary voucher.
NYC Department of Education
New York City
8.25%–30%
Reviewed case-by-case for reasonableness — DOE has no formal ICR/NICRA mechanism and isn't part of the citywide HHS Cost Manual
Category and Item Label are a paired vocabulary — the Item Label has to be one DOE recognizes for that Category, not your own internal chart-of-accounts wording.
The DBN identifies the specific school, so a provider working across several schools files ledger lines per DBN rather than one blended total.
There is no DOE-wide fiscal manual. Other DOE contracts follow their own RFP terms, so don't assume this format transfers to a non-OCS DOE contract.
The categories NYC DOE recognizes on a budget or voucher. Using wording outside this list is a routine cause of returned submissions.
Costs NYC DOE will not reimburse under this contract.
Prove It Financials generates this exact form every month, populated from your own budget, payroll and invoices — with allocation percentages, fringe, and indirect already calculated and validated against NYC DOE's own rules.
See how it works