NYC DYCD · New York City

DYCD PS Template

The Personnel Services schedule DYCD providers submit with each monthly voucher. It lists every person charged to the contract, their DYCD title code, the period worked, gross pay, the percentage allocated to this contract, and the resulting amount claimed.

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DYCD PS Template

Excel workbook · 64 KB · blank & scrubbed

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Rebuilt from a real filed form with every client name, amount, and identifying detail removed. Columns, categories, and formulas are preserved exactly as the funder issues them.

Who files this

Any organization holding a DYCD contract — Beacon, COMPASS, SONYC, Summer Youth Employment, Adult Literacy, Immigrant Services and the rest.

Key requirements

Funder

NYC Department of Youth and Community Development

Jurisdiction

New York City

Fringe range

8.25%–35%

Indirect cost basis

City-approved Indirect Cost Rate (ICR) or NICRA under the NYC HHS Cost Manual — 15% de minimis default if none on file

What gets this form kicked back

The title code column is not free text. DYCD matches each staff line against its own published title-code list, and a mismatch is one of the most common reasons a PS schedule gets returned.

Allocation percentages across all of a person's contracts must total 100%. Splitting someone 60/60 across two contracts is the second most common rejection.

Gross pay on this schedule must reconcile to your payroll register for the same period — DYCD does check.

Allowable OTPS categories

The categories NYC DYCD recognizes on a budget or voucher. Using wording outside this list is a routine cause of returned submissions.

Fees — Audit
Fees — Financial Services
Fees — Professional Fee (Other)
Fees — Professional Development
Program Consultants
Management Consultants
Food — Participants Only
Supplies — Office
Supplies — Program
Supplies — Janitorial
Travel — Staff
Travel — Participant
Software Purchase & Licensing
Equipment Purchase
Storage Rental
Software Maintenance
Equipment Repair & Maintenance
Program Admission Fees
Program Participant Activity Cost
Postage & Delivery
Membership & Dues
Recruitment
Printing / Copying / Artwork
Staff Meeting / Training
Permits & Fees

Unallowable costs

Costs NYC DYCD will not reimburse under this contract.

Staff meals
Bonuses (except WIOA)
Alcohol
Fundraising

Rules worth knowing before you file

Subcontractor over $20,001 requires DYCD PACE approval (consultants have no dollar threshold, just a signed agreement)
Equipment at or above $5,000 per unit must be capitalized; all equipment must be listed regardless of price
Competitive bids required above $25,001, or above $15,001 if federally funded
Minimum wage $17/hr as of January 1, 2026
Petty cash limited to $250 per expense, $1,500 maximum on hand

NYC DYCD — fiscal rules, voucher exports and setup: how Prove It Financials builds this form from your own payroll, budget and invoices.
Free voucher checker: upload a completed copy of this form and it flags unallowable costs, fringe above the ceiling, allocations that don't total 100% and totals that don't reconcile before you file. No signup; the file never leaves your browser.
Why vouchers get returned: the six checks behind most returned vouchers, and what each one looks like in a real file.

Stop filling this in by hand

Prove It Financials generates this exact form every month, populated from your own budget, payroll and invoices — with allocation percentages, fringe, and indirect already calculated and validated against NYC DYCD's own rules.

See how it works

DYCD PS Template

Who files this

Key requirements

What gets this form kicked back

Allowable OTPS categories

Unallowable costs

Rules worth knowing before you file

Related

Stop filling this in by hand