Resource Center › Funders › NYS AmeriCorps (ONCS)

NYS AmeriCorps (ONCS) · New York State · NYS AmeriCorps state and national programs administered by ONCS

Your AmeriCorps Quarterly Expenditure Claim, with match that escalates by program year.

Match is the defining AmeriCorps rule — 24% in years 1–3, 26% in years 4–6, 28% in years 7–9, 30% from year 10 — and every claim tracks federal funds and grantee match in parallel. Prove It fills the ONCS Expenditure Claiming Forms workbook from AI-read payroll and coded invoices on the program's own quarters, current quarter beside prior quarters, personnel back-up by person; the federal/match split stays yours. You review every line before anything posts.

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What AmeriCorps checks before it pays

Match escalates with program year

24% in years 1–3, 26% in years 4–6, 28% in years 7–9 and 30% from year 10 — every claim tracks federal funds and grantee match side by side.

Whole dollars, no miscellaneous or contingency lines

Fractional amounts and undefined items are named as unallowable in the ONCS Financial Management Guide.

Match escalates with program year: 24% in years 1-3, 26% in years 4-6, 28% in years 7-9, 30% from year 10. Match may be cash or in-kind from non-federal third parties
Programs in a rural or severely economically distressed county may apply for an alternative match schedule capped at 35%; individual waivers are available under §2521.70
Claims are quarterly through CMS and can only be electronically signed by a user with CLAIMSIG status
National Service Criminal History Checks are mandatory for all members and covered staff before costs are incurred, using Truescreen
Program income such as host site fees is retained to finance the non-AmeriCorps share; income beyond that must be deducted from claimed costs

What Prove It does about it

Payroll

Imports payroll from ADP, Paychex, Gusto, Paylocity, TriNet, QuickBooks and anything else that exports a file. Common layouts are read instantly; anything else, Claude AI finds the names, gross pay and pay date. You confirm every name before anything posts.

Exports

📥 Download ONCS Quarterly Expenditure Claim📥 Download voucher Excel (voucher number)

Download ONCS Quarterly Expenditure Claim — The Expenditure Claiming Forms workbook — cover sheet by category (current and prior quarters), personnel cost back-up by person, member living allowance tab headed; match columns left for you.
Download voucher Excel (voucher number) — Four sheets — Voucher Summary, PSA (monthly), OTPS detail and Certification — laid out by this funder's own categories, from your approved payroll and coded invoices.

Invoices

Coded invoices flow into the OTPS detail: the month's expenses are auto-included in this voucher, you uncheck an item to hold it for a later voucher, and earlier-dated invoices count as prior claims automatically. Categories follow AmeriCorps's own list — Staff Travel, Member Travel, Equipment, Program Supplies, Contractual / Consultant, Staff Training, Member Training, Evaluation, Other Expenses, FICA for Members, Workers Compensation, Health Care, Other Member Support Costs.

Checker

The free voucher checker is a fixed set of rules, not AI: costs AmeriCorps's manual lists as unallowable, fringe above the 35% review threshold the app uses for AmeriCorps, allocations that don't total 100%, totals that don't reconcile, blank contract, provider or period identifiers — plus AmeriCorps's own recurring errors: Match escalates with program year; Whole dollars, no miscellaneous or contingency lines. The file is read in your browser and never uploaded. Check a AmeriCorps voucher.

Ask a CFO

Ask a CFO answers "can I charge this?" from AmeriCorps's current fiscal manual, with the source and date cited. AI guidance grounded in your live platform data, 2 CFR 200, and live lookups of current funder manuals — not legal, tax, or audit advice. Confirm consequential decisions with your funder or auditor.

Backup

Every voucher Excel carries four sheets — Voucher Summary, PSA (monthly), OTPS detail and Certification — so the backup travels with the claim, and the Print / PDF view gives you the same voucher for a signature.

AmeriCorps at a glance

Funder

NYS Commission on National and Community Service (ONCS)

Jurisdiction

New York State

Fringe

8.25%-35% typical; confirm against your approved budget

Indirect basis

One of three methods chosen at application — the CNCS-Fixed Percentage Method of 5% or 10%, a Federally Approved Indirect Cost Rate, or the 15% de minimis of modified total direct costs

OTPS categories

Staff TravelMember TravelEquipmentProgram SuppliesContractual / ConsultantStaff TrainingMember TrainingEvaluationOther ExpensesFICA for MembersWorkers CompensationHealth CareOther Member Support Costs

Unallowable

EntertainmentUndefined items such as miscellaneous or contingencyFractional amounts — budget to whole dollarsCosts incurred outside the approved budget periodCosts already counted as match on another federal program

Free AmeriCorps resources

Template · free download

ONCS Quarterly Expenditure Claim

Quarterly claim tracking federal funds and grantee match side by side, with personnel and member back-up.

Tool · free · no signup

Check a AmeriCorps voucher

Upload a voucher you have already filled in; the file is read in your browser and never uploaded.

Guide

Why vouchers get returned

The six checks behind most returned vouchers, and what each one looks like in a real file.

How it works

How we know the numbers are right

Where the forms come from, where your data lives, and what happens when a funder changes a form.

Library

All funder templates

Every free template and fiscal guide, for all 26 funders.

Founding pilot · 10 NYC nonprofits · 60 days free · no card

Your next AmeriCorps voucher, built in Prove It — with us on the call

We're taking 10 New York nonprofits into a founding pilot. You get the full platform for 60 days at no charge, and we set it up with you: in one 30-minute working session we load your contracts, your staff and your last payroll file, then rebuild your most recent AmeriCorps voucher in AmeriCorps's own format. If it doesn't match what you filed — or catch something you missed — you've spent half an hour and owe nothing.

Request a pilot seat ▶ Try the live demo

AmeriCorps questions

Why are the match columns blank?

The app doesn't know which dollars were cash, in-kind or program income, and inventing a split would be worse than leaving it. The cover sheet's federal columns are filled; the match columns and the % federal / % match on the back-up tabs are yours.

Which indirect method does the app use?

Whichever you chose at application — the CNCS fixed 5% or 10%, a federally approved rate, or the 15% de minimis of modified total direct costs (ONCS Financial Management Guide, September 2026). The rate in Budget Builder is applied to the direct costs on the claim.

Are AmeriCorps members on the personnel tab?

No — members are budgeted separately from staff, and the Member Living Allowance back-up is headed but not filled, since the app tracks staff payroll, not member stipends.

Does Prove It submit my AmeriCorps voucher for me?

No. Prove It builds the voucher and the backup from your live numbers; a person on your team reviews every line and submits it the way you do today. Nothing is filed automatically, and nothing guarantees acceptance — what you get is the funder's own format, filled from the same payroll and invoices you already have, with the recurring errors flagged before you send it.

Other funders