Free resource · 30 templates · 18 funders
Blank, ready-to-use voucher and expense report templates for the funders NYC and NYS nonprofits actually report to. Each one is the funder's own form — rebuilt from a real filed voucher with all identifying information stripped, or the official blank the agency publishes — with the structure, categories and formulas kept exactly as the funder issues them.
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New York City
NYC DYCD
DYCD PS Template
Monthly personnel schedule with title codes, allocation percentages and gross pay.
NYC ACS
ACS Preventive Expense Report
Monthly expense report for ACS preventive services contracts.
NYC DOE
DOE OCS General Ledger
Transaction ledger for Community Schools, with the DBN and Item Label columns PASSPort expects.
NYC DHS
DHS Monthly Expense Report
Monthly shelter-contract voucher covering personnel, fringe, OTPS and indirect.
NYC DOHMH
DOHMH Invoice Crosswalk
Maps each invoiced expense back to the budget line it was approved against.
NYC DOHMH
DOHMH Claim Details
Line-level detail schedule supporting a DOHMH invoice total.
NYC DOHMH
DOHMH General Ledger
Transaction-level ledger backup for DOHMH contract invoices.
NYC DOHMH
DOHMH PS Report
Personnel schedule with DOHMH's own staff bucket mapping.
NYC DFTA
DFTA PS Billing Ledger
Personnel billing ledger for senior centers, meals and case management contracts.
NYC DFTA
DFTA Contributions Report
Participant contributions schedule filed alongside DFTA vouchers.
NYC HRA
HRA PS Template
Three pay-period personnel backup separating gross pay from the amount requested.
NYC HRA
HRA Budget vs Actual Worksheet
Full fiscal-year monthly tracker with YTD variance and remaining balance.
New York State
NYS OCFS
OCFS Budget & Expenditure (BOE) Form
Budget and Expenditure form reporting against OCFS's own category set.
IOLA Fund
IOLA Quarterly Reimbursement Voucher
Quarterly reimbursement voucher on IOLA's April–March fiscal year.
NYS JCLS
JCLS Reconciliation Report
Quarterly reconciliation across the six rolled-up UCS budget categories.
Health Research, Inc.
HRI Monthly Expenditure Report
Monthly report with Prior Periods, Current Period, To-Date and Balance columns.
NYS AmeriCorps
ONCS Quarterly Expenditure Claim
Quarterly claim tracking federal funds and grantee match side by side, with personnel and member back-up.
NYSED
NYSED FS-25 Request for Funds
Interim request for funds on a NYSED grant — expenditures to date plus, where allowed, next month's anticipated spend.
NYSED
NYSED FS-10-F Final Expenditure Report
Final expenditure report with one itemization sheet per budget code and a Final Expenditure Summary.
NYSED
NYSED FS-10 Proposed Budget
Proposed budget by budget code — the form every FS-25 and FS-10-F is measured against.
NYSED
NYSED FS-10-A Budget Amendment
Budget amendment for the changes that need prior NYSED approval.
NYS DCJS
DCJS Fiscal Cost Report (DCJS-54)
Quarterly voucher summary by Attachment B category — approved budget, prior, current and cumulative expenditures.
NYS DCJS
DCJS Personnel Salary Itemization (DCJS-3256)
Per-employee personnel back-up: Method A (salary × percent of time) or Method B (hourly rate × hours).
NYS OVS
OVS Fringe & Prorating Budget Worksheets
The 2026 VOCA Victim Assistance budget worksheets — fringe by benefit or at an approved flat rate, plus prorating for shared costs.
NYS DHSES
DHSES Fiscal Cost Report (NSGP)
Quarterly claim summary for a Nonprofit Security Grant — approved budget, prior, this-period and cumulative expenditures by category.
NYS DHSES
DHSES State Aid Voucher (AC 1171)
The AC 1171 that fronts every DHSES claim — payee, SFS number, contract number and the amount from the Fiscal Cost Report.
NYS DHSES
DHSES Personnel Itemization (NSGP)
Per-employee personnel back-up for a DHSES claim: Method A (salary × percent of time) or Method B (hourly rate × hours).
NYS DHSES
DHSES Fringe Benefits Itemization (NSGP)
Fringe on the salary charged to a DHSES grant — rate per the Appendix B budget, one line per employee.
Federal
Federal HHS
SF-425 Federal Financial Report
The standard federal financial report for Head Start and other HHS awards.
Federal DOJ — OJP
SF-425 Federal Financial Report (DOJ OJP)
The quarterly Federal Financial Report every OJP award files — the same government-wide SF-425 used for HHS.
Guides — funders with no voucher file to download
These funders have no separate voucher file to download; budgets and claims are submitted inside PASSPort, through the CFR system, in a grants portal, or through HUD's own systems. The guides cover allowable categories, indirect basis, fringe limits and the rules that get budgets returned.
NYC SBS
SBS Fiscal Requirements
Workforce1 providers — the 10% indirect cap and its six excluded categories.
NYC MOCJ
MOCJ Fiscal Requirements
Crisis Management System and ATI programs — POCR rules and documentation standards.
NYC DOP
DOP Fiscal Requirements
Reentry and probation-adjacent programs — the published 30% fringe ceiling.
NYS OMH
NYS OMH Fiscal Requirements
Article 31 licensed programs — CFR reporting and Ratio Value allocation.
NYS DOL
WIOA Fiscal Requirements
WIOA subrecipients — incentives vs bonuses, and 2 CFR 200 closeout.
NYS OASAS
NYS OASAS Fiscal Requirements
State Aid budgets and claims through the CFRS software — DMH-2 lines, due dates and advances.
NYC DCLA
DCLA Cultural Development Fund Requirements
Payment Checklist tiers by award size, insurance, PIP and the final report.
HUD CoC
HUD Continuum of Care Fiscal Requirements
24 CFR 578 — eligible costs, the 10% project-admin cap, 25% match and drawdown timing.
Upload one you have already completed and we will flag unallowable costs, fringe above your funder's ceiling, allocations that do not total 100%, and totals that do not reconcile. Free, no signup, and the file never leaves your browser.
These are the funders built so far. If yours isn't here, send us a voucher your organization has already filed and we'll rebuild it the same way — scrubbed of every identifying detail, with the structure kept exact. That's how the filed-form templates on this page were made; the rest are the agencies' own published blanks.
Prove It Financials generates every template on this page automatically each month — populated from your own budget, payroll and invoices, with allocations, fringe and indirect already calculated and checked against each funder's own rules. Plans from $150/mo.
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