N
Nonprofit finance teams
Centralize funded budgets, allocations, voucher preparation, reconciliation, receivables and closeout evidence across contracts.
Who it is for
Different teams. The same reimbursement problem.
M
Multi-site organizations
Handle shared staff and common costs across programs while keeping contract-level support, balances and exceptions visible.
F
Fiscal agents
Give each funded organization a controlled workspace while applying consistent review, documentation and approval processes.
C
Grant consultants
Standardize repeatable financial-compliance workflows across clients without turning every engagement into a custom spreadsheet system.
The workflow
From payroll to reimbursement—with the evidence attached.
The core product is intentionally specialized. Prove It does not try to replace your general ledger; it turns accounting and payroll data into funder-ready financial operations.
Payroll & expenses
Bring in payroll registers and funded expenses from the systems you already use.
Contract allocation
Apply staff and shared-cost allocations while keeping service periods, pay dates and contract context distinct.
Compliance checks
Surface missing setup, unverified rules, rate issues, reconciliation differences and critical exceptions before export.
Voucher preparation
Prepare funder-specific reimbursement support through the appropriate adapter, template or reporting path.
Budget & receivable
Connect claimed costs back to budgets, approvals and receivable status instead of treating the voucher as a one-time file.
Audit & closeout
Keep export history, rule versions, unresolved items and closeout requirements available for review later.
By team
Give everyone the same source of truth without charging for every reviewer.
Finance
- Budget-to-actual
- Payroll allocation
- Indirect and fringe methods
- Voucher/reimbursement prep
- Receivable follow-up
Grants & compliance
- Rule source and review status
- Award identifiers and periods
- Reporting deadlines
- Closeout requirements
- Permanent audit trail
Program leadership
- Contract balances
- Staffing allocation visibility
- Overspend/underspend exceptions
- Required setup questions
- Review-ready summaries
Integration position
Keep your accounting system. Add the government-funding layer it was not built to be.
Accounting / Payroll → Prove It → Funder
Prove It is designed to complement systems such as QuickBooks, Sage Intacct, MIP, Blackbaud and payroll providers. The differentiator is the funded-contract workflow between source transactions and the reimbursement/reporting package—not another general ledger.
Prove It is designed to complement systems such as QuickBooks, Sage Intacct, MIP, Blackbaud and payroll providers. The differentiator is the funded-contract workflow between source transactions and the reimbursement/reporting package—not another general ledger.
Support depth
“Supported” should mean something specific.
Each funder can be at a different level of maturity. Prove It shows that rather than pretending every funder has identical automation.
Funder-specific output
Deterministic export path with readiness gates and audit history for the configured workflow.
Validated workflow
Rules, reporting logic and controls are modeled even where a native file is not the primary output.
Known format
A template or guided preparation path exists, with requirements surfaced according to verified configuration.
Bring your requirements
For award- or jurisdiction-specific formats, use the same canonical finance data with custom configuration rather than silently defaulting to another funder.
Start with one real monthly workflow.
Load an award, staff allocations and a recent payroll file. Rebuild the reimbursement process in Prove It and compare it to the way your team works today.