Prove It Financials › Free voucher checker

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Free voucher checker for NYC and NYS funder vouchers

Pick the funder, upload the Excel voucher you have already filled in, and get back the things that get vouchers returned — unallowable costs, fringe above the funder's ceiling, allocations that don't total 100%, totals that don't reconcile. It is a fixed set of rules written from each funder's own fiscal manual, not AI. The file is read in your browser and never uploaded.

Open the voucher checker

What it checks

• Costs the funder's fiscal manual lists as unallowable — alcohol, entertainment, gift cards, fundraising, fines and late fees, lobbying and the rest, each term checked only for the funders whose manual actually names it, and only when there is an amount on the row.
• Fringe rates above the funder's published ceiling — HRA's 26%, DOP's 30%, DYCD's and MOCJ's 35%, ACS's 36%, and the figures the other funders review against.
• Allocation columns that don't total 100% — the 60/60 split across two contracts that returns a whole PS schedule.
• Totals that don't reconcile to the figures above them.
• Blank contract, provider or period identifiers in the header.
• The recurring errors specific to that funder — ACS's six distorting factors, HRA's gross pay vs amount requested, IOLA's April–March fiscal year, DHS's 10% de minimis, DOE's DBN on every line — shown for the funder you picked whether or not anything was detected.

Results come back in two groups: likely problems, the things a funder's manual says it will not accept, and worth checking, figures that look inconsistent and deserve a second look before filing. Each flag names the sheet and cell it came from. The full list of rules, with the reason each one gets a voucher returned, is in Why vouchers get returned.

Which funders

What it cannot do

It can't validate a submission end to end. It only reads the workbook you give it — not your budget, your payroll register or your award agreement — so it can tell you a sheet is internally inconsistent or carries a term a funder will not pay for, but not whether a figure is the right figure. It matches wording, so a cost described in words the rules do not know will pass. A clean result is not a guarantee the voucher is correct; it means none of the recurring errors turned up. Nothing on this site files anything: the voucher still goes to the funder through your own process, after a person at your organization has looked at it.

Asking ChatGPT or Claude about a voucher?

An assistant can explain what a rule means. It cannot see your workbook, so it cannot tell you that the fringe on row 14 is 28% against HRA's 26% ceiling, or that the allocation column adds to 120%. Run the file through the checker first, then take the flags — the rule names and the cells — to the assistant, to your funder's fiscal contact, or to us. The guides on this site quote each funder's published manual with the document and revision date, which is what an assistant needs in order to answer a rule question accurately rather than from memory.

If you want the flags explained

After a result you can leave a work email, and a person — not a sequence — replies within one business day with what each flag means on that funder's voucher and the fastest way to fix it. Asking for that stores your email, the funder you picked, how many things flagged and the names of the rules. Never the file, a cell reference or any figure from it.