NYS DOL — WIOA · New York State

WIOA Fiscal Requirements (NYS DOL)

WIOA funding flows through NYS DOL to local workforce development boards and their subrecipients. Because it is federal pass-through money, 2 CFR 200 applies on top of state rules.

No voucher template — invoicing runs in PASSPort

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Upload a completed budget or voucher and we'll flag unallowable costs, fringe above the ceiling, allocations that don't total 100%, and totals that don't reconcile — against NYS DOL — WIOA's own rules.

Who this applies to

Nonprofit WIOA subrecipients delivering adult, dislocated worker, and youth workforce services.

Key requirements

Funder

New York State Department of Labor — WIOA

Jurisdiction

New York State

Fringe

8.25%–35% typical range; confirm against your own approved budget

Indirect cost basis

NYSDOL-approved ICR, the de minimis rate, or an approved Cost Allocation Plan (2 CFR 200.332(b)(4); NYS DOL TA #25-02)

Allowable OTPS categories

The categories NYS DOL — WIOA recognizes on a budget. Wording outside this list is a routine cause of returned submissions.

Training / Curriculum Development
Program Consultants
Supplies — Program
Travel — Staff
Participant Supportive Services
Outreach / Recruitment
Equipment
Printing
Staff Training
Participant Stipends — WIOA Allowable

Unallowable costs

Entertainment

Rules worth knowing

Incentive payments to WIOA participants are allowable — but they are incentives, not bonuses, and are milestone-based and subject to local workforce board caps
Subrecipient closeout is due 90 days after the period of performance ends (2 CFR 200.344(b))
An organization may hold both a NYS DOL WIOA contract and a separate NYC SBS contract; the two have different fiscal rules

NYS DOL — WIOA — fiscal rules, voucher exports and setup: what the platform does with these rules, from budget entry to the monthly voucher.
Free voucher checker: upload a completed voucher and it flags unallowable costs, fringe above the ceiling, allocations that don't total 100% and totals that don't reconcile before you file. No signup; the file never leaves your browser.
Why vouchers get returned: the six checks behind most returned vouchers, and what each one looks like in a real file.

One budget, every funder

Prove It Financials tracks NYS DOL — WIOA contracts alongside every other funder you hold — allocation, fringe and indirect validated against each one's own rules as you enter them, with monthly vouchers generated in each funder's own format.

See how it works