OMH funds licensed mental health programs across New York State. Reporting runs through the Consolidated Fiscal Report (CFR) rather than a per-voucher submission, which is why this is a guide.
Upload a completed budget or voucher and we'll flag unallowable costs, fringe above the ceiling, allocations that don't total 100%, and totals that don't reconcile — against NYS OMH's own rules.
Who this applies to
Providers licensed under NY Mental Hygiene Law Article 31, including outpatient clinics operating under Part 599/MHOTRS.
Key requirements
Funder
New York State Office of Mental Health
Jurisdiction
New York State
Fringe
8.25%–35% typical range; confirm against your own approved budget
Indirect cost basis
Ratio Value / OMH-approved agency administration allocation methodology (CFR Manual §15.0) — not a federally negotiated rate
Allowable OTPS categories
The categories NYS OMH recognizes on a budget. Wording outside this list is a routine cause of returned submissions.
Clinical Consultation
Clinical Training — CEU Eligible
Program Consultants
Supplies — Clinical / Therapeutic
Supplies — Program
Travel — Staff
Transportation — Clients
Equipment
Training
Licenses
Unallowable costs
Non-clinical services
Rules worth knowing
HIPAA is mandatory for programs handling protected health information
Licensed under NY Mental Hygiene Law Article 31; outpatient clinics fall under Part 599/MHOTRS
Late or outstanding CFR filings can trigger Medicaid payment withholding — the enforcement mechanism that makes CFR timeliness matter more than most reporting deadlines
Free voucher checker: upload a completed voucher and it flags unallowable costs, fringe above the ceiling, allocations that don't total 100% and totals that don't reconcile before you file. No signup; the file never leaves your browser.
Why vouchers get returned: the six checks behind most returned vouchers, and what each one looks like in a real file.
One budget, every funder
Prove It Financials tracks NYS OMH contracts alongside every other funder you hold — allocation, fringe and indirect validated against each one's own rules as you enter them, with monthly vouchers generated in each funder's own format.