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NYSED · New York State

NYSED FS-10 Proposed Budget

The FS-10 Proposed Budget for a NYSED grant project — Agency Information, itemized schedules for salaries (Codes 15 and 16), purchased services (40), supplies and materials (45), travel (46), employee benefits (80), indirect cost (90), BOCES purchased services (49), minor remodeling (30) and equipment (20), and the Budget Summary they roll up to — the June 2026 certified form.

Who files this

Any organization applying for, or holding, a NYSED grant administered by Grants Finance — nonprofits, school districts, BOCES and colleges alike.

Key requirements

What gets this form kicked back

Allowable OTPS categories

The categories NYSED recognizes on a budget or voucher. Using wording outside this list is a routine cause of returned submissions.

• Purchased Services — Code 40
• Supplies and Materials — Code 45
• Travel Expenses — Code 46
• BOCES Purchased Services — Code 49
• Minor Remodeling — Code 30
• Equipment — Code 20

Unallowable costs

Costs NYSED will not reimburse under this contract.

• Interest or finance charges
• New York State sales tax (tax-exempt agencies)
• Monthly telephone service charges — grant-specific toll and usage charges are allowable
• Food costs for agencies with a National School Lunch program, other than approved snacks

Rules worth knowing before you file

• NYSED grants run on the FS form family published by Grants Finance: FS-10 Proposed Budget, FS-10-A Budget Amendment, FS-25 Request for Funds and FS-10-F Final Expenditure Report — all four June 2026 certified blanks are in this library
• Budget codes are the spine of every form: 15 Professional Staff Salaries, 16 Support Staff Salaries, 80 Employee Benefits, 90 Indirect Cost, 40 Purchased Services, 45 Supplies and Materials, 46 Travel Expenses, 49 BOCES Purchased Services, 30 Minor Remodeling, 20 Equipment
• Code 90's modified direct cost base excludes equipment, minor remodeling, purchased services with BOCES, the portion of each subcontract above $25,000 (the June 2026 FS-10-F form itself says $50,000 — follow whatever your approved FS-10 used), and flow-through funds
• FS-25 requests may include actual expenditures to date plus, in some cases, anticipated expenditures for the next month — but cumulative requests may not exceed 90 percent of the grant budget; the balance is released on the FS-10-F
• The FS-10-F is generally due within 90 days after the end of a federal project and 30 days after the end of a state project; late submissions must use the full form rather than the Short Form
• An FS-10-A amendment is required for an increase in any budget category of more than 10 percent or $1,000 (whichever is greater), addition of equipment items with a unit value of $5,000 or more, material changes to personnel positions, addition of minor remodeling, or any increase in the total budget
• Supporting documentation must be kept at least six years after the last payment was made unless the program specifies otherwise

Related

• NYSED — fiscal rules, voucher exports and setup: how Prove It Financials builds this form from your own payroll, budget and invoices.
• Free voucher checker: upload a completed copy of this form and it flags unallowable costs, fringe above the ceiling, allocations that don't total 100% and totals that don't reconcile before you file. No signup; the file never leaves your browser.
• Why vouchers get returned: the six checks behind most returned vouchers, and what each one looks like in a real file.